ITS is pleased to announce Lync is now in production and it is time to move accounts to the new environment –Unified Communications powered by Lync.  Please read on for important information.  Users must make decisions in order to continue using these tools at the UC level.

Microsoft renamed Communicator to Lync with the latest version update, so our new service will use the Lync client.  The features of Communicator and Live Meeting are integrated in the Lync client. 

• UC level
  • Users who currently create meetings should be amongst the first to move in your department
  • Users, who place orders now, will be scheduled for migration and installation beginning in early June.  Those migrations will continue until all voice users are migrated
  • Please review user migration options on the website (http://its.vanderbilt.edu/files/documents/lync/Lync_Migration_Options_drawingv5.pdf) and follow the path for Participant 2
  • There is an option to replace campus phones with a Lync phone and pay less per month
  • To continue using full conferencing, you must submit an order via eProcurement or  faxed requisition (3-1605) (http://www.vanderbilt.edu/procurement/eprocurement/)
  • Users who do not submit orders by June 30, will be downgraded to the standard level and migrated to Lync.  These users will lose their phone numbers, voice mail and full conferencing features.  This could impact meetings or audio conferences that are currently scheduled
  • Users who wish to downgrade, should email lyncmigration@vanderbilt.edu
• Standard service
  • Will continue at no charge.  Users at this level will migrate in large groups, with little impact to service.
  • Users may volunteer for migration and we’ll migrate your account within 5 business days
  • Those who do not volunteer, will be notified of a migration date, and will migrate to Lync before June 30
• ITS offers classes on Transitioning from Communicator/Live Meeting to Lync. Sign up on the web at: http://its.vanderbilt.edu/training/lync.

Important Changes

• With the new version of Lync, users will use Online meetings instead of Live Meetings
• Live Meetings scheduled prior to migration will continue to work, provided there are no changes (add/delete attendees, change date or time, etc.) when you move to Lync.  However, content previously uploaded will NOT move.  If you need to make any changes to an existing meeting, including adding/deleting attendees, you must re-create as a Lync meeting.
• All new meetings will be Lync online meetings
• Your participants will need to join via Communicator, Lync,  download the Attendee client or join via a web browser
• When users install the Lync client it will automatically un-install Communicator, DO NOT install the Lync client until after the account has been migrated
• Users can opt to use the Communicator client temporarily, but users will not have the new features available in Lync

Visit our web site at http://its.vanderbilt.edu/uc/lync  for more detailed information, order options, training, and FAQ.  Email lyncmigration@vanderbilt.edu with downgrade requests or questions.