Fact: Vanderbilt policy requires us not to share passwords. If you must be logged in for your support provider to troubleshoot a problem, you will need to be available to login yourself. There are also ways for LAN administrators to have administrative rights on your computer, if necessary. If anyone has asked for your e-password, please report the incident using this form.

Fact: There is no limit to the number of VUnetIDs that can be assigned to a particular center or sumto center. Thus, there is no reason to share your e-password for the purposes of viewing general ledger information in eDog. To learn more about how to add or remove eDog access, please reference the eDog Online User Guide or eDog Access Instructions.

Fact: There are several ways to share email boxes instead of sharing your e-password:

1. Share all or just part of your inbox with the person you wish to have read your mail.

Outlook instructions:
- Select "Tools" > "Options" > "Delegates" > "Add".
- Choose the user name or names from the address book that you wish to grant access to.
- Select the name and click "Add" > "OK".
- Highlight the name and select "Permissions".
- The Delegates Permissions screen will open allowing the user to grant read or modify access to the Inbox, Calendar, etc.

2. If multiple people need access to a mailbox, set up a group mailbox instead of using one tied to just one specific VUnetID.

Fact: There are several ways to send mail 'from' another address:

Medical Center Exchange Instructions:
- Contact the VUMC Help Desk
- Request that the appropriate person be granted "Send As" rights.
- An email admin will then grant these rights.

VUmail Options:
1. Set up multiple 'identities' in Mulberry.
2. Have a VSA set up a mailing list and then use the moderate page to send messages to it. The moderate page enables the message to come from any valid email address as long as you know the list name and list password.

- For more information, see the VUmail / Mulberry pages.

Fact: Old telnet access to OASIS was very limiting, but Secure OASIS is e-password friendly. There is no reason that an assistant cannot be granted the necessary OASIS access provided they have an e-password of their own.

Fact: The faculty member must create the shell for the course which consists of information about start/stop date of course, and days of the week it is taught. He/she then accesses the Utilities function for the course, selects the "Student Panel" option, types the VUnetID of the assistant in the Add User box, clicks the drop-down arrow to select "Instructor", as opposed to "Student", then clicks "Add User". Once the assistant is added as an instructor, they have the privileges needs to create course material, tests, etc.

Fact: You can share SiteMason tools / pages with another SiteMason user or a group of users:
1. Log into SiteMason.
2. Paste this url into the broswer: http://sitemason.vanderbilt.edu/members/prefs?full
3. Check the boxes next to "Transfer Tools" and "User Manager". (The "File Manager" is still under development, and may not be useable for a while.)
4. Click "Save Changes and Go Back."
5. You'll see a new blue "User Manager" tab next to the yellow "Site Manager" one you've always had. Within that area, you can set up user & editor groups and subgroups of registered SiteMason users.
a. Click "Add an Editor Group", make up a name and click "Add Editor Group".
b. To the right of your new group, click "Add An Editor". Enter the VUnetID and click "Add Editor".
6. Now, when you're editing the elements of a tool or page, you'll see a tab labeled "Share This Tool". (EXCEPT for Custom Forms, these will be sharable SOON, but not quite yet.) Under that tab, you can share access to that tool to a user group, or specify administration privileges to an editor group.
7. When the share-ee is logged in, looking at the Site Manager screen.. there's an icon just to the left of the "PREVIEW" button that looks like two hands holding a white rectangle.. click that and select the shared tool to add.

Fact: Sharing your passwords with ANYONE, including your parents, is a very bad idea. Students should authenticate themselves and then ask a parent to specify the credit card information during the order process if the parent does not want to share this information with the student.

Fact: It is very important that each student completes the initial VUnet Services process personally. The ITS HelpDesk reports that when students arrive on campus, a large number of students don't know what their VUnetID and e-password is because their parents did this for them. Also, part of the process of getting an e-password is setting up your 'forgotten e-password options.' If you didn't set these up yourself, you won't be able to change your password if you forget it. The only way to change your password in that situation is a very long, painful process that you must do face-to-face at ITS.

Fact: Using your VUnetID and password on web sites is not a good security practice. When you do this, your password is stored on that site and may not be stored in an encrypted fashion. If that web site is hacked, your Vanderbilt information could also be compromised.

Fact: It's never a good idea to save your password. Anyone who has access to your user name can access your information.