Scanning Services
High quality central optical mark reading services that faculty and
staff can use to gather data for their research and administrative purposes.
Create Course Evaluation
Header Sheets
The ITS scanning team provides optical mark reading services to meet a wide range of instructional, research, and administrative needs. Instructional services include scoring and summarizing course examinations or quizzes, as well as the compilation and reporting of Freshman Placement exam scores. Research services include scanning survey data forms, as well as providing specialized summary reports and assisting with statistical analysis of scanned data. Administrative services include scanning and summarization of student course evaluations, as well as tracking of Departmental services (e.g., Student Health contacts, School of Nursing student clinic contacts).
Without special arrangement, we scan only those forms purchased from us (200 items with 5 possible responses; 120 items with 10 possible responses) or the standard 25-item form with 5 possible responses used typically for student course evaluations. We will scan forms designed for your specific needs, if the design is done by National Computer Systems in collaboration with the ITS Scanning Team.
Contact Information:
- E-Mail: scanning@vanderbilt.edu
- Phone: 615-322-2954
General Information and Procedures
These general procedures and requirements apply to all types of scanning (exams, surveys, course evaluations, specially-designed forms).
- Purchasing OPSCAN Forms
- Drop-Off and Pickup Location
- Information We Will Need from You
- Costs
- Exams/Quizzes
- Surveys
- Course Evaluations
- Specially Designed Forms and/or Reports
Purchasing OPSCAN Forms
Standard optical scan forms (200 items with 5 possible responses per item or 120 items with 10 possible responses) are available from the ITS Scanning office (Room 142 Hill Center). The cost is $25 per box of 500 forms.
We prefer that you generate your course evaluation header sheets via the web, however if you need to create some additional header sheets, the cost is $15 per package of 50 forms.
Drop-Off and Pickup Location
All forms to be scanned should be brought to the Network Operations Center, located in 142 Hill Center on the Peabody Campus. This Center is open from 7:00am-11:00pm Monday-Saturday, and 7:00am-7:00pm Sunday. Once forms are scanned and requested reports generated, you may pick up your forms and reports from the same location.
Information We Will Need from You
Please complete a scanning request form and include it with your forms each time you leave a set to be scanned. We will require a Center Number to be used for the costs of scanning and a contact person, including phone number and e-mail address.
Costs
Costs accrued for scanning forms and generating reports are based on the number of forms scanned. There is a minumum charge of $15 for scanning each test, survey, etc.
You may use the following chart as a guide for expected charges:
| # of Forms | Charges |
| 1 - 250 | $15 |
| 251 - 500 | $30 |
| 501 - 750 | $45 |
| 751 - 1000 | $60 |
| 1001 - 1250 | $75 |
| 1251 - 1500 | $90 |
| 1501 - 1750 | $105 |
| 1751 - 2000 | $120 |
Users requesting that their data be returned to them on diskette will be charged $1 per diskette. Those requesting printed copies of individual student listings for tests will be charged $5 per copy.
Exams and Quizzes
By default, you can expect to receive your scores from exams and quizzes within 24 hours of the time you dropped them off in the Network Operations Center. All results are delivered via printing or email.
If necessary, you may schedule an appointment with the ITS Scanning team to wait while your exams are scanned and scored. We cannot guarantee that the Scanning team will always be able to honor your appointment due to emergent situations that may arise in the NOC. Please contact the Network Operations Center (phone: 322-2954) for more information.
If you do schedule an appointment, it is imperative that you be prompt, or notify us in a timely fashion if you are unable to keep your appointment time.
Surveys
Surveys are scanned and summarized on a first-come, first-served basis.
Course Evaluations
Course Evaluations are scanned and summarized on a first-come, first-served basis.
Specially Designed Forms and/or Reports
The use of specially designed forms require approval from the ITS Scanning Team. All such forms must be designed by National Computer Systems in collaboration with the ITS Scanning Team. Programming of the optical scanner by the ITS Scanning team will cost $65 per hour. You may also request specially designed report formats for your scanned survey data or course evaluations.
Please contact the Scanning Team (phone: 615-322-2954) for more information.
