Live - ITS can create simultaneous streams of video and/or audio in Flash, Windows Media and Real formats for events originating on Vanderbilt's campus and also create archive files in these formats for later viewing. (Events may also be simultaneously broadcast live on TeleVU Channel 8 if desired.) Normally the event organizer is responsible for providing audio and video (A/V) inputs to our on-site streaming media appliance and for ensuring there is an Ethernet connection within close proximity to the A/V input source. When necessary, ITS can provide a Canon GL2 video camera and Sennheiser wireless microphones with operator for one event at any given time.
Delayed event (archived) streaming - ITS can provide a camera and operator for delayed archiving. In this case the event is encoded but not streamed live or recorded directly on the camera's mini-DV tape (two-hour recording time per tape) and converted to streaming media formats as soon as possible after the event, usually within one business day. On-site Ethernet connection is not required for this type of service, which means delayed streaming events can be captured from off-campus locations.
ITS does not host streaming links. For either live or delayed streaming the requestor must create their own web page for viewing. (ITS will provide the proper links for live streaming and/or archive streaming files and if needed, a short block of Javascript to create a Flash player on the page.) Creating awareness of the streaming links through emails or web banners is also the responsibility of the requestor and is especially important to ensure an audience for live streaming events.
Event capture is provided on a first come, first-served basis and support is normally only available for one or two events at any given time, depending on staff and resource availability.
NOTE: Before filling out this form, please ensure you have the consent of the presenter or subjects to be streamed and/or recorded. A copy of the standard release form used by VU Public Affairs can be found here. This link is provided as a courtesy; use of the release is not required by ITS.
ITS can assist in uploading existing content to our Helix and Flash servers. This content must be in Windows Media, Real, Quicktime or MP3 format to be eligible for storing and streaming on the Helix server or Flash or H.264 format for streaming via the Flash server. Requests of this type are generally completed within one business day, subject to staff availability.
ITS can help with media transfers to support streaming formats provided the source materials are on DVD or mini-DV tape. Requests of this type are generally completed within one business day, subject to staff and resource availability.
Vanderbilt ITS turned a former office into a podcast studio to better accommodate this increasingly important form of communication. The studio features a smart board, high-quality microphones, a blue screen backdrop, sound deadening insulation and drapes, a cordless presenter for advancing PowerPoint frames, and both a PC and a Mac equipped with high-quality webcams and microphones and a variety of software for producing and editing podcasts, including Camtasia Studio, SnagIt, MovieMaker Pro & MusicMaker on the PC and Final Cut on the Mac.
ITS does not currently offer audiovisual, postproduction, web design or file conversion services not directly related to the service offerings described above.